Fee Management Software for Schools
Generate vouchers in one click, reconcile bank collections without arithmetic, and know exactly who owes what — at any moment, for any class or campus.
The month-end problem fee software solves
Fees fail quietly: a discount applied verbally and never recorded, an arrear missed on a voucher, a receipt book that disagrees with the bank statement. By the time the owner sees a shortfall, the term is over.
Structured fee management removes the arithmetic. Fee heads, discounts, arrears and receipts are all defined once and applied consistently to every student, every cycle.
What you can configure
- Fee heads: tuition, admission, exam, transport, hostel, lab, security and custom heads
- Class-wise, category-wise or student-specific fee structures
- Scholarships, sibling and staff-child discounts — percentage or fixed
- Fine rules for late payment, applied automatically after the due date
- Monthly, quarterly, half-yearly or annual billing cycles
Vouchers, challans and receipts
Generate vouchers for a whole class, a section, or a single student. Print multi-copy bank challans, collect at the counter, or record bank-deposited slips — each payment produces a numbered receipt tied to the student ledger.
Defaulters and recovery
Live defaulter lists filter by class, amount, or days overdue, and feed straight into bulk SMS/WhatsApp reminders. Recovery conversations start from a list the accounts office trusts, not a guess.
Finance the owner can audit
Daily collection summaries, head-wise income, concession reports, bank-wise reconciliation and expense ledgers give a live picture of the campus's finances — with a trail showing which user recorded each entry.
Frequently asked questions
Can the software print bank challans?
Yes. Multi-copy bank challans and fee vouchers print in the layouts local banks accept, with barcodes or challan numbers for reconciliation.
How are arrears and partial payments handled?
Unpaid balances carry forward automatically into the next voucher, and partial payments are recorded against specific fee heads so the ledger always balances.
Can we send fee reminders to parents?
Yes. Defaulter lists can be pushed as SMS or WhatsApp reminders in bulk, with a full log of what was sent.
EduManager by Universal Technology brings admissions, students, staff, attendance, fees, exams, LMS and finance into one platform. Sign up or sign in to explore the dashboard, or read more guides.